Fire and Emergency Medical Services

Please Note: The Bristol Fire Department maintains records pertaining to Fire & Emergency Medical Services only.

*** Medical Records are exempt from Access to Public Records due to privacy concerns of protected health information. ***

The Bristol Fire Department has instituted the following procedure to help you obtain public records:

• The Public Records Unit is located at the Administration Office, please call 401-253-6912.
• The regular business hours of the Administration office are as follows:
• Monday – Friday: 8:00 AM to 4:30 PM.
• The Administration Office is closed on weekends and on all State and Federal holidays.
• There are times during the course of the day that the office may be vacant due to employees responding to emergent calls for service.
• If you come in during regular business hours, please ask for a Request for Records form at the service counter in the lobby, once completed it will be provided to and Administrative Office Employee for processing.
  • In order to ensure that you are provided with the public records you seek in an expeditious manner; we ask that you complete the Request for Records Form in person located at the main lobby window or on this website, the form can be found at the bottom of this page.
• The department may ask you the reason for your request, as its regular course of business. However, you are not required to provide identification or reasons why you seek the information. Your right to access public records will not be denied for failing to provide identification or reasons.
• There are times when the public records you seek are not available at the time of your request. Please be advised that the Access to Public Records Act gives a public body 10 business days to respond, which can be extended an additional 20 days for “good cause.” We appreciate your understanding and patience.

Cost

Subject to the provisions of section 38-2-3, the cost per copied page of documents shall not exceed fifteen cents ($ .15) per page for documents copyable on common business or legal-sized paper. Voluminous requests will be assessed a fee of $15.00 per hour, however, there is no cost for the first hour of a search and retrieval. Payment is accepted in the form of cash, check, or banker’s check. Coins must be rolled; providing that the amount paid is larger than a rolled unit of the coin.

Complaints

If you feel that you have been denied access to public records, you have the right to appeal to Chief Michael A. DeMello.

If you are still not satisfied, you may file a suit in Superior Court or file a complaint with the Department of the Attorney General:
150 South Main Street
Providence, RI 02903

Information on Access to Public Records is available online.

The Bristol Fire Department is committed to providing you with public records in an expeditious and courteous manner.

Please complete and submit request form here:

Form Submission is restricted

Thank you for your submission. You will receive a confirmation email shortly.

Public Records Request - Bristol Fire Department

Please be as specific as possible when requesting reports. Locations, Dates, and Times are extremely helpful when submitting a request. This will aid us to efficiently provide you with the document(s) requested. MEDICAL REPORTS ARE EXEMPT FROM PUBLIC RECORDS FOR PRIVACY CONCERNS OF PROTECTED HEALTH INFORMATION.

Under the access to Public Records Act (Online Submission Form)

Date Submitted*

Time Submitted*

Report Number (If Known)

Name (Optional)

Address (Optional)

Phone Number (Optional)

Email address where report(s) will be sent to (Optional):

If you wish to receive the records electronically, please include the Email Address that you would like them sent to. If this field is not completed, the report(s) will be available for pick-up at the police department within 10 business days for the date of submission.

Fax number where report(s) will be sent to (Optional):

Fax number where report(s) will be sent to (Optional): If you wish to receive the records electronically, please include the Fax # that you would like them sent to. If this field is not completed, the report(s) will be available for pick-up at the police department within 10 business days for the date of submission.

Requested Record(s) MEDICAL REPORTS ARE EXEMPT FOR RELEASE TO THE PUBLIC.*

Requests without a form of return delivery will be available at the Bristol Fire Department. Documents can be mailed, however you will need to provide a self addressed stamped envelope, and a check for $3.50 payable to "Town of Bristol" to the Bristol Fire Department.

If you desire to pick up records, they will be available within 10-business days from the date submitted. If, after review of your request, the Department determines that the requested records are exempt from disclosure for a reason set forth in the R.I. Gen. Laws Section 38-2-2(4)(i)(A) through (W), the Department reserves its right to claim such exemption. Note: If you chose to pick up the records, but did not include identifying information on this form (Name, etc) please inform the officer/clerk at the desk of the date you made the request, and the records requested. Thank You. (Revised 11/23/2021-Online Form)

Office Use
Received by:________
Date:________
Time: ________
Available on: ________
Cost: __________
Copies ______________
Search & Retrieval

 

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